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Recreation Reserve Community Asset Committee Instrument of Delegation

In order to fulfil and carry out its purpose and objectives the CEO delegates to the Committee, pursuant to section 65 of the Local Government Act 2019, the following powers, duties and functions.

The powers, duties and functions conferred on the Committee by this Instrument of Delegation must be exercised in accordance with any guideline or policies that the Council or CEO may from time to time approve.

Powers and Functions

1. The power to determine the fees for users of the Reserve, including the seasonal users that have Licence for Use Agreements with the Council.

2. The function of carrying out regular risk assessments of the Reserve.

3. The powers and functions associated with day-to-day management of the Reserve, as set out in the Terms of Reference.

4. The power to advise Council of matters which could have an impact on the Reserve.

5. The power to do all things necessary or convenient to be done for or in connection with the performance of the powers and functions.

6. To require all users of the Reserve to agree to abide by their conditions of use, any rules made by the Committee from time to time and any regulation made by the Council applicable to the Reserve.

7. To resolve conflicts where these occur between users of the Reserve.

Exceptions, conditions and limitations

1. The Committee is not authorised to enter into contracts exceeding $10,000, borrow money or incur a bank overdraft.

2. The Committee is not authorised to incur expenditure for any amount which exceeds the Budget for the Committee, as approved by the Council.

3. The setting of fees and charges for all hirers is subject to approval by the Council and must have regard for the Council’s Fees and Charges Policy.

4. The Committee must not employ staff without the written approval of the CEO.

5. The Committee must comply with the following governance requirements to ensure that appropriate standards of probity are met:

Accountability - being answerable for decisions and for the way duties are performed and resources expended and for maintaining good records that leave an audit trail.
Transparency - having clear roles and responsibilities and clear procedures for making decisions and exercising power. Providing reasons for decisions along with relevant information to stakeholders.
Integrity - acting impartially, ethically and in the interests of the Committee and the Council. Not misusing information acquired through a position of trust.
Stewardship - using every opportunity to enhance the value of the public assets that have been entrusted to the Committee’s care
Conflict of Interest - Conflicts of interest must be disclosed so procedures can be implemented to manage them effectively and mitigate the impacts.

6. The Committee must conform to the requirements for the monitoring and reporting of the activities and performance of the Committee, as set out in the Terms of Reference.