Festival and Event Funding

Festivals and Events

1. Overview

Applications close 5pm Friday 8 June 2018

Funding of up to $10,000 is available per event to assist Community Groups plan and deliver a broad range of community festivals and events held within the Moyne Shire.

This support is in recognition of the valuable contribution that community organisations, and local business make to the social, cultural, economic, and environmental wellbeing of our Shire through local festivals and events.

2. Drop in sessions

In order to support applicants, a Council officer will be available to answer questions about the application process.

Application drop in support sessions (no appointment required) will be held at:

Port Fairy Visitor Information Centre

Wednesday 16 May, 2pm - 4pm

Wednesday 23 May, 2pm - 4pm

Wednesday 30 May, 2pm - 4pm

Mortlake Shire Office

Tuesday 8 May, 2pm - 4pm By appointment only

3. Guidelines

Applications will be accepted for festivals and events that assist community groups and organisations in the running of an activity which benefits residents and visitors to the Moyne Shire. 

Funding is provided as supplementary support to event planning and delivery and to grow positive community outcomes, not to solely fund or subsidise an event.

Festival and Event Funding Eligibility

  • Funding is eligible for festivals and events held within the geographical boundaries of the Moyne Shire, or those that can demonstrate benefit to a significant number of Moyne Shire residents.
  • Organising Committee’s must retain and / or reinvest any monies raised from holding the event within the Moyne Shire community.
  • Applicants must have fully acquitted previous funding applications and have no outstanding debts or financial disputes with Council.
  • Applications should seek to support disadvantaged and or vulnerable community members to access the event, where appropriate, including recognising and honouring companion card holders.
  • Applications must seek to ensure all activities are undertaken in a socially, environmentally and economically responsible manner.
  • Funding is for planned future festivals and events, i.e. applications for funding in retrospect will not be considered.

4. Key Selection Criteria

Applications are assessed on the following:

Need for the funds:

  • Is there a clearly identified need for this event / festival?
  • Does the application fulfil this need?
  • Has the applicant demonstrated engagement with and support from the local community? Are the outcomes of the project clearly identified and do they contribute to the social, cultural, economic and environmental wellbeing of our community?
  • Does the application increase the range of, and access to recreational, social, cultural and environmental festivals, events or activities?
  • How many local people are likely to benefit from the project?
  • Level of contribution to the local economy?
  • Level of impact on the local tourism industry?
  • Will the project promote opportunities for people to participate in community, particularly those who face physical, social, economic and other barriers to participate in local festivals and events?
  • Ability to deliver:

  • Is the budget clear and realistic?
  • Have alternate sources of income been considered / articulated (i.e. entry fees, corporate sponsors, other grant sources)?
  • Is there a demonstrated capacity to deliver the activity as described in the application?
  • Have relevant permits and special planning conditions been considered and or addressed?
  • 5. Required Documentation

    Festival and Event Funding applications cannot be accepted without the following documentation.

    • Organisation’s Financial statements (i.e. profit and loss report, balance sheet)
    • Event Budget (clearly identify profit / loss, identification of funding sources, ticket costs – with estimated sales)
    • Actual Event Budget from previous year (if applicable)
    • Event Business Plan or Strategic Plan
    • Public Liability Insurance Certificate of Currency 

    Things to consider when applying for this funding

    • Applicants need to be aware that the amount allocated may not match the requested amount.
    • Applications are for the 2018/2019 financial year and only apply for events that fall within that timeframe.
    • Applications will only be considered for future events.
    • Applications close Friday 8 June 2018. 

    6. Other Documentation

    • Certificate of Incorporation (if applicable)

    All community groups and organisations applying for funding must be incorporated or hold another legal entity status. Incorporation provides a community group status as a legal entity.

    If you are not incorporated and would like to become incorporated, you may contact the Office of Consumer Affairs Victoria on 1300 558 181 or visit www.consumer.vic.gov.au.

    If your group is not incorporated and does not wish to become incorporated, you may apply through an auspice organisation.

    • Auspice

    If your group is not incorporated or does not hold current public and products liability insurance, you may still apply through an auspice organisation.

    An auspice is an organisation that is incorporated and holds current public and products liability insurance and agrees to take responsibility for your grant. The organisation receives the funding on your behalf and distributes the funds to your group for the delivery of the project. A letter confirming the auspice arrangement must be attached to your funding application.

    You can find out more about auspicing from Justice Connect at https://www.nfplaw.org.au/auspicing

  • Supplier quotes (where applicable)
  • Supporting documentation (letter of support, event map etc.)
  • Certificate of Currency for Public and Products Liability Insurance
  • In most circumstances, Council requires applicants to hold current Public and Products Liability Insurance to protect themselves against legal liability for third parties injury, death and/or Damage to Property caused by an occurrence in connection with the applicant’s activity. If your group does not wish to purchase public and products liability insurance, you may apply through an auspice organisation.

    You can purchase public and products liability insurance from any insurance provider deemed appropriate for the activity in connection with the funding or by contacting Local Community Insurance Services (https://www.localcommunityinsurance.com.au/, 1300 853 800 or insurance@lcis.com.au).

    7. Acquittal

    A final post-event report that includes financial acquittal demonstrating that the project has been completed and how it met the assessment criteria is to be provided within three months of the event date. Failure to provide satisfactory acquittal reporting will result in the applicant being illegible for future funding.

    Note: For ease of submission, you can simply complete an on-line report, through accessing www.moyne.vic.gov.au/Our-Services/Tourism-and-Events

    Successful applicants will note that further post-event report information will be provided in their funding agreement.

    8. Payment Procedure

    Successful applicants are required to forward an invoice to Council with bank account details.

    For organisations that are registered for GST, they must add the GST (10%) amount onto the approved Council allocated amount.

    Applicants that require support, please contact 5568 0555.

    9. Apply for funding

    For an easier way to apply, please complete the online application form

    For those unable to use the online application form, a paper based form can be requested by calling (03) 5568 0525.